Purchase Rental information tab for Serialized Items
Updated
by
Cheryl Wallace
The Purchase Rental Information tab on the Serialized Items page contains the information related to the purchase or rental of the item from a third party. This information can be populated by the Purchasing module, when the item is imported, or by manually entering the data.
Fields on this tab include:
Purchase | |
P O No | The Purchase Order on which the item was received. This can be entered manually or it can be automatically populated when using the Purchasing module. |
Vendor | The vendor from which the item was purchased. This can be entered manually or it can be automatically populated when using the Purchasing module. |
Invoice No | The invoice number on which the item was purchased. This can be entered manually or it can be automatically populated when using the Purchasing module. |
Received Date | The date the item was received This can be entered manually or it can be automatically populated when using the Purchasing module. |
Cost | The purchase cost to the organization for this item. This can be entered manually or it can be automatically populated when using the Purchasing module. When the purchase cost is updated, this also updates the Average Cost for the Part Number on any associated Transaction Rental Rate Sheets as well as the Average and Last Cost for the Part Number for the item's stocking point and the General tab. |
Warranty (months) | This read-only value is carried over from the part numbers Warranty value. It is used to calculate the Warranty Expiration Date based on the Received Date. |
Warranty Expiration Date | The warranty expiration date is calculated automatically using the Received Date for the item and the part number's Warranty (in months), and is recalculated if either of those changes. Where no Received Date has been entered, today's date is used instead. A date you select manually is kept and is not overwritten by later edits. To return the field to automatic calculation, clear it. Items that already hold a warranty expiration date are not recalculated by the 6.2026.0904.2 update. A stored date cannot be told apart from one entered by hand, so existing dates are left alone. Clear the field on an affected item to have it recalculated. |
Rental | |
Third Party Rental | Select to indicate your organization is renting this item temporarily from a third party that is supplying the inventory |
Capital Lease | Select to indicate this item is on a capital lease from a third party that is supplying the inventory |
Rent Start Date | Select the start date of your organization's rental contract with a third party supplying the item |
Rent End Date | Select the end date of your organization's rental contract with the third party supplying the item |
Rental Cost | This is the cost to your organization for renting the item from a third party. Either enter the total cost of the rental or enter the cost per Rental Period. ToolHound does not calculate the rental cost to your organization. |
Rental Period | If desired, select a rental period from the list to combine with the Rental Cost. |
Rental Contract No | Enter the rental contract number from the third party supplying the item. |
See also:
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