About Transaction On Rent
Updated
by
Cheryl Wallace
Transaction On Rent is used to view the details of item IDs rented on a transaction
- currently rented whether they are paused, idle, or actively on rent
- sales of consumables
- item rentals which have ended because the item was returned or written off.
The left side includes details of the transaction that triggered he rental. Each change in rental status and partial billing of accrued charges along with the date and time it took effect is shown in the grid to the right. If any charge was created with that status change or partial billing , click 
to open the details of the charge in a new tab. Multiple charges are possible for the entire length of the rental.
Related Reports
Fields on this screen include:
Billing Location | Displays the billing location charging the rent. |
Renting Entity | Displays the Entity ID and Name for the entity currently renting the item. |
Item ID | Displays the item being rented or that was sold. |
Part Number | Displays the part number of the item being rented. |
Description | Displays the description of the item being rented. |
Transaction No | Displays the originating transaction number and is hyperlinked to the transaction. The transaction includes the Transaction Rate Sheet used to determine the charges. |
Billing Date | Displays the start date on the originating transaction. |
Last Billing Date | Displays the last billing date for the rental. In the case of a non-stock or consumable part, this will be the same as the Billing Date as charges for sales are applied immediately on the Billing Date. |
Issued Qty | Displays the quantity of the item on the original transaction. |
On Rent Qty | Displays the quantity of the item still outstanding. |
Job | Displays the job to charge rent to. |
Sub Job | Displays the sub job to charge rent to. |
Cost Code | Displays the cost code to charge rent to. |
Reference | Displays any reference entered on the originating transaction. |
Work Order No | Displays the work order number on the originating transaction.. |
Total Rent | Displays the total rent charged to date. |
Currency Name | Displays the currency. |
Rental Details fields include:
Rental Status Date | Displays fields for the date and time of the status change. |
Rental Status | Displays the status. |
Item ID | Displays the item ID for an Exchanged status, the replacement item rented in exchange. For exchanges, the original item rented is returned and the new replacement item is issued. This information is also linked on the original transaction's Exchanges tab. |
Created User | Displays the name of user who generated or modified status. |
 | Click to display the details of this Transaction Rental Charge. |
See also:
- About Transaction Rental
- About Status Change - Transaction Rental
- About Partial Billing - Transaction Rental
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