About Transfer Charges
Updated
by
Cheryl Wallace
Transfer Charges is used to view charges generated when using the Transfer Rental module to bill for inventory transferred to other stocking points. Charges are generated immediately for consumable and non stock inventory, by a Partial Billing at the end of a billing cycle, or if an item is retired (lost or written off), and when the rental ends. It can also be used to create manual charges for debits or credits not otherwise captured.
The application of charges will be triggered by events which modify the Rental Status. The amount of the charge is determined by the rental period and duration, as defined on the rate sheet, and quantity.
Billing Location | The stocking point charging rent for the transferred inventory. |
Renting Location | The stocking point being charged rent for the inventory transferred. |
Transfer No | Hyperlinked to the transfer from which the charge was originated. Click to view the entire transfer in a new tab. For manual charges this will be blank. |
Transfer Date | The date the of the transfer. For manual charges this will be blank. |
Billing Date | The Billing Date of the transfer. This is not necessarily the same as the Transfer Date. For manual charges this will be blank. |
Item ID | The item ID of the inventory for which this charge was generated. |
Part Number | The part number associated with the item ID. |
Description | The description of the part number. |
Transfer Rate Sheet | The rate sheet used for this transfer. This is determined automatically at the time the transfer is created based on the Billing Location and the Renting Location. |
Currency | Automatically determined by your company settings. |
Job | The job entered on the transfer for which the charge was incurred or added to the manual charge. |
Sub Job | The sub job entered on the transfer for which the charge was incurred or added to the manual charge. |
Cost Code | The cost code entered either on the transfer or on the line item (item ID) for which the charge was incurred or added to the manual charge. |
Reference | The reference entered on the transfer for which the charge was incurred or added to the manual charge. |
Notes | Notes entered on the transfer for which the charge was incurred or added to the manual charge. |
Rental Status | Possible values are Exchange, Idle, Manual, On Rent, Partial, Pause, Retired, Return, or Sold. |
Start Date | The start date of the period for this charge. For a consumable or non-stock part, the Start and End dates should be the same. For a manual charge, the dates can be the same for a lump sum charge. |
End Date | The end date of the period for this charge. For a consumable or non-stock part, the Start and End dates should be the same. For a manual charge, the dates can be the same for a lump sum charge. |
Rental Period | The rental period as defined on the rate sheet associated with this charge. For manual charges this will be blank. |
Periods | The number of rental periods included for this charge. For manual charges this will be blank.
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Qty | The quantity of the item for this charge. For serialized inventory this value is always 1. For non-serialized items, this value can be less than or equal to the quantity transferred but never greater. |
Rental Rate | The rate for the period on the rate sheet or the Selling Price. |
Idle Rate | This is checked when the Idle Rate has been used instead of the Rental Rate |
Total | The total charge based on quantity, duration, and type of charge |
Invoiced | This is a manual option for your records and not tied to any business rules or workflow in ToolHound. |
Related Reports
See also:
- About Transfer Rental
- Looking up a Charge - Transfer Rental
- Adding a Manual Charge - Transfer Rental
- Editing a Charge - Transfer Rental
- About Partial Billing - Transfer Rental
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