About Transfer Charges

Updated by Cheryl Wallace

Transfer Charges is used to view charges generated when using the Transfer Rental module to bill for inventory transferred to other stocking points. Charges are generated by a Partial Billing at the end of a billing cycle, or if an item is retired (lost or written off), and when the rental ends. It can also be used to create manual charges for debits or credits not otherwise captured.

The application of charges will be triggered by events which modify the Rental Status. The amount of the charge is determined by the rental period and duration, as defined on the rate sheet, and quantity.

Charges for $0 will not be generated nor can they be created manually.

Billing Location

The stocking point charging rent for the transferred inventory.

Renting Location

The stocking point being charged rent for the inventory transferred.

Transfer No

Hyperlinked to the transfer from which the charge was originated. Click to view the entire transfer in a new tab. For manual charges this will be blank.

Transfer Date

The date the of the transfer.

Billing Date

The Billing Date of the transfer. This is not necessarily the same as the Transfer Date. For manual charges this will be blank.

Item ID

The item ID of the inventory for which this charge was generated.

Part Number

The part number associated with the item ID.

Description

The description of the part number.

Transfer Rate Sheet

The rate sheet used for this transfer. This is determined automatically at the time the transfer is created based on the Billing Location and the Renting Location.

Currency

Automatically determined by your company settings.

Job

The job entered on the transfer for which the charge was incurred.

Sub Job

The sub job entered on the transfer for which the charge was incurred.

Cost Code

The cost code entered either on the transfer or on the line item (item ID) for which the charge was incurred .

Reference

The reference entered on the transfer for which the charge was incurred or added to the manual charge.

Notes

Notes entered on the transfer for which the charge was incurred or added to the manual charge.

Rental Status

Possible values are Exchange, Idle, Manual, On Rent, Partial, Pause, Retired, Return, or Sold

Start Date

The start date of the period for this charge.

For a consumable or non-stock part, or a one-time manual charge, the Start and End dates should be the same.

End Date

The end date of the period for this charge.

For a consumable or non-stock part, or a one-time manual charge, the Start and End dates should be the same.

Rental Period

The rental period as defined on the rate sheet associated with this charge.

Qty

The quantity of the item for this charge.

For serialized inventory this value is always 1. For non-serialized items, this value can be less than or equal to the quantity transferred but never greater

Rental Rate

The rate for the period on the rate sheet or the Selling Price.

Idle Rate

This is checked when the Idle Rate has been used instead of the Rental Rate

Total

The total charge based on quantity, duration, and type of charge

Invoiced

This is a manual option for your records and not tied to any business rules or workflow in ToolHound.

Related Reports
Billing Report / Invoice, Transfer Charges

See also:

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