About Counts
Updated
by
Cheryl Wallace
Creating a count is the first step in a physical inventory or cycle count. Once a count is created to describe the scope of what will be inventoried, the items are then counted, before finally closing the count at which time the quantities are updated and any discrepancies are reported. Multiple counts can be worked on concurrently. Regardless of the method used to physically count inventory items, it is the most labor-intensive phase of performing a physical inventory or cycle count.
The Counts page is used to
- manually record the on-hand quantities after having created a count.
- review or correct open counts entered manually, using ToolHound Mobile 6 on handheld devices, or imported. The entire inventory does not have to be input at one time. The counted items can be added to and revised until the count is closed.
- view closed counts.
Information stored on count records includes the identifying information for the count, the items and quantities counted, any discrepancies and the items and quantities at the time the count was closed.
Fields on this screen include:
Count | Displays the number that was created when the count was created for the selected stocking point. |
Description | Displays the description of the count. |
Location Name | Displays the stocking point location for the items in the inventory. |
Start Date | Displays the date the count was created. |
Closed Date | Displays the date when the count for items in the selected stocking point was closed. Applies only to closed counts. |
Closed | Indicates whether the count is closed or not. |
Count Type | Indicates the type of count. Possible values are Count Whatever I Like, Count With Criteria, Count By Date Last Counted, and Count by Entity. |
Entity ID | Displayed only for Count By Entity count types. |
Inventory Start | Displays the total value (Quantity on Hand x Cost) for the items to count. Displayed only for Closed counts. If no costs are entered, this value will be 0. |
Inventory Close | Displays the total value (Quantity Counted x Cost) for the counted items. Displayed only for Closed counts. If no costs are entered, this value will be 0. |
Adjustments | Displays the difference in the Inventory Start and Inventory Closed once a count has been closed. A negative adjustment indicates a shortage and a positive adjustment indicates an overage. If no costs are entered, this value will be 0. |
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