Adding a Serialized Item

Updated by Cheryl Wallace

There are multiple methods of adding a new serialized item ID for a tool or piece of equipment that is tracked individually. Three are listed below. Regardless of the method, the part number must exist prior to adding the unique serialized item ID.

To add a new serialized item most efficiently,
  1. Click Inventory on the left side menu bar and click Part Numbers.
  2. Look up the part number using known information to filter and speed the search.
  3. Select the Items tab.
  4. Click . The Serialized Items page will be displayed with the part number information already populated.
  5. Enter the information specific to the unique serialized item.
    1. Enter the minimum required information: Primary ID, Stocking Point, and Inventory Status.
    2. Enter any additional information.
      1. Enter details on the General, Purchase Rental Information, Alternate IDs, and Notes tabs.
      2. Update Last Service fields on the Service Requirements tab, if using the Service module.
      3. Add any attachments specific to the item by clicking .
  6. Click  to save the new item.

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To add a new serialized item from scratch,
  1. Click Inventory on the left side menu bar and click Serialized Items.
  2. Click the to add a new record.
  3. Enter minimum required information to identify the item, indicated in red. This includes Primary ID, Stocking Point, Inventory Status, and Part Number.
  4. Enter any additional information.
    1. Enter details on the General, Purchase Rental Information, Alternate IDs, and Notes tabs.
    2. Update Last Service fields on the Service Requirements tab, if using the Service module.
    3. Add any attachments specific to the item by clicking .
  5. Click  to save the part number record.

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To quickly add a new serialized item ID which is similar to an existing serialized item,
  1. Click Inventory on the left side menu bar and click Serialized Items.
  2. Look up the existing serialized item ID.
  3. Click to duplicate the record, retaining all non-unique information from the previous item.
  4. Enter the Primary ID and Inventory Status.
  5. Enter additional information specific to this item.
    1. Update the details for this item on the General, Purchase Rental Information, Alternate IDs, and Notes tabs.
    2. Update Last Service fields on the Service Requirements tab, if using the Service module, as they will default to today's date.
    3. Add any attachments for this item by clicking .
  6. Click  to save the record.

Serialized items can also created when receiving inventory in the Purchasing module. Batches of several items can be added using an import.

See also:

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